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Charter

Charter

Preface

  • The Fertilizer Committee (the “Committee”) is one of the working committees established by the GPCA Board to address issues of common interest to member companies.
  • The Committee is dedicated to ensuring continuous improvement and development in all aspects of the fertilizer sector by securing necessary support from the GCC region’s policy-makers and other key third-party stakeholders.
  • The Committee will support and undertake activities and programs relevant to the promotion of all areas in relation to Fertilizer products and services and serve as the voice for GPCA members within regional and international entities. The scope of the Committee includes, but is not limited to, issues relating to production, safety, health, the environment and the benchmarking of fertilizers.

Adherence to GPCA Anti-Trust/Competition Policy:

  • The Committee shall, in all of its activities, respect and follow the GPCA policy to ensure its activities are in compliance with all applicable anti-trust and competition policy laws and regulations
  • Any Committee member can raise an objection with the Chairman if rules on conduct of Committee meetings are not observed at meetings. In the event of any dispute in connection with interpretation of the rules on Committee meetings, the decision of the GPCA Secretary-General shall be final.
  • No member will discuss pricing, production, transportation rates and market procedures of their company at the meeting.
  • Members shall be vigilant at all times by preventing political issues and political points of view being discussed (unless these materially affect the fertilizer industry) and shall disassociate from discussion of such matters [including leaving any meeting where such issues are pursued and having their exit recorded in the minutes].

Purpose:

The Committee shall support the GPCA Board of Directors by:

  • Discussing and analyzing all fertilizer issues that come before the GPCA. Requests to address various issues may originate from within the Committee, from the Board and other GPCA committees, from GPCA staff, from GPCA members or from outside the Association.
  • Recommending to the GPCA International Trade Committee actions on all fertilizer issues it judges worthwhile pursuing on behalf of the GPCA.
  • Developing and fostering relationships among GPCA members having an interest in fertilizer issues.
  • Compiling, sharing and exchanging resources, knowledge, opinions and experience on fertilizer issues among GPCA members.
  • Developing links between the GPCA and those regional and international associations and government authorities and communities with an interest in fertilizer issues.
  • Sharing and promoting best practices in the fertilizer industry through workshops, seminars, conferences and general networking among GPCA members.
  • Creating networking sub-committees/task forces to discuss specific issues that the Committee may deem appropriate.

Functions:

  • The Committee will recommend to the GPCA Board of Directors actions on all fertilizer issues considered worthwhile pursuing [on behalf of the GPCA]. The GPCA Board will evaluate such recommendations as part of GPCA’s prioritization process.
  • The Committee will estimate the resources required for the GPCA to carry out Committee recommendations on fertilizer issues. In addition, the Committee will develop a three-year strategic plan identifying future issues the Committee expects to address and present this to the Board for executive review.
  • The Committee will create such workgroups from the Committee membership as and when necessary to effectively fulfil the Committee’s responsibilities.

Structure of the Committee:

  • The Committee shall consist of a maximum of 20 members from GPCA full member and associate member companies. The ratio of full members to associate members will be: 70% full and 30% associate (or as close to this as relevant Committee member numbers allow). The quorum required for the meeting shall be two-thirds of the total Committee cohort.
  • The Committee Chair shall be appointed by the GPCA Board for a period of 3 years.
  • The Vice-Chair shall be appointed by the Committee Chair upon the advice of the Secretary-General and/or the Committee Members. The term of office for the Vice-Chair shall be three years.
  • The nomination of Committee members shall be made by GPCA Member companies who will forward proposed names to the Secretary-General. The Committee Chair and the GPCA Secretariat will shortlist the candidates. All member applications will be subject to the approval of the Committee Chair.
  • Members of the Committee are required to have relevant fertilizer industry experience and be senior executives with over five (5) years’ experience in the industry.
  • Committee members are appointed for a term of three (3) years and may be reappointed to serve an additional consecutive term of three years. Should a member discontinue his/her service with his/her company during the appointed term, the company must nominate a replacement for consideration by the Chair.
  • The GPCA shall appoint a Secretary to assist the Committee in overseeing the functions and administration of its activities.
  • The Committee will meet a minimum of three (3) times per year.

Governance

MEMBER’S RESPONSIBILITY:

  • To attend and participate in all meetings of the Committee. If unable to attend, the member should inform the Secretary in advance of their absence. Failure to attend more than two (2) meetings in a twelve month period may result in dismissal from the Committee by the Chairman. If a member is unable to attend a meeting, alternate representation from the company is NOT permitted.
  • Recommend items for Committee meeting agendas. Review and comment on Committee agendas, minutes and other Committee work projects or initiatives as requested.
  • Keep his/her company informed about the Committee’s activities and secure company approval for the level of participation required and to follow up to ensure that sponsorship fees are settled

CHAIR’S RESPONSIBILITY:

  • Accountable for all of the activities of the Committee and for reporting to the GPCA Board on the Committee activities as necessary.
  • Brief the GPCA Board on the findings and recommendations of the Committee.
  • Preside at meetings of the Committee and such conferences for which the Committee may be responsible.
  • Appoint members to serve on special task forces as may be required for the conduct of business of the Committee.
  • Annually review the Committee’s performance and strategies and monitor the strategic direction of GPCA’s Fertilizer related programs.
  • Ensure cooperation with other GPCA Committees by striving to generate, maintain or strengthen / extend an intersecting agenda.
  • To endorse the appointment of committee members.

VICE-CHAIR’S RESPONSIBILITY:

  • Assist the Chair to fulfil their duties.
  • Develop, with the aid of the Committee’s Secretary, an agenda for each meeting which will be available to all Committee members at least ten (10) days prior to the meeting.
  • Presiding at meetings when the Chair is absent.
  • Support managing the operations of the Committees’ activities and projects
  • Review and evaluate the performance of each committee member and update the Chair once a year regarding the outcome of this review.
  • Performing other duties as the Chair may assign.

SECRETARY’S RESPONSIBILITY:

  • Keeping the Committee calendar and roster and advising the Committee of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system deemed appropriate by the Secretary (after due agreement with the Committee Chair).
  • Assisting the Committee Chair and Vice Chair in the preparation of meeting agendas and transmitting approved agendas to Committee members.
  • Handling the Committee’s internal and external correspondence.
  • Timely preparation and distribution of minutes and other records of the Committee.
  • Reserving meeting rooms and making necessary arrangements for Committee meetings.
  • Ensuring that a minimum quorum of two thirds of the Committee member cohort is maintained at meetings. If a quorum cannot be obtained, the Secretary shall inform the Chair and other members and cancel and/or reschedule the meeting as per the Chair’s direction.
  • Advising and communicating with the Chair and members on matters of particular interest to the Committee.
  • Ensuring the Committee is aware of, and is following, the GPCA Antitrust/Competition Policy and ensuring that the business of the Committee is conducted according to all other applicable legal guidelines of the GPCA.

Reporting:

The Committee shall

  • Regularly report to GPCA Board regarding committee activities and issues that arise with respect to the performance of the Committee.
  • Provide an open avenue of communication with other Committees.
  • Develop a three-year strategic plan and identify pressing issues the committee expects to address.
  • Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval.
  • Advise the Board on Fertilizer Industry issues that require consideration by the full Board.

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