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Charter

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Preface:

  1. The International Trade committee (the “Committee”) is one of the working committees established by the Gulf Petrochemicals and Chemicals Association (GPCA) Board to address issues of common interest to Member Companies.
  2. The Committee will monitor international trade practices and trade policy in the area of petrochemicals and chemicals, principally with regard to regulatory measures that affect GCC petrochemical and chemicals producers’ access to markets.
  3. The Committee will support and undertake activities and programs relevant to the promotion of international trade and serve as the voice for GPCA members within regional and international entities.

Adherence to GPCA Anti-trust/Competition Policy:

  1. The Committee shall in all of its activities respect and follow the GPCA policy to ensure its activities are in compliance with all applicable anti-trust and competition policy laws and regulations.
  2. Any Committee member can raise an objection with the Chair if rules on conduct of Committee meetings are not observed at meetings.  In the event of any dispute in connection with interpretation of the rules on Committee meetings, the decision of the Secretary-General will be final.
  3. No member will discuss pricing, production, transportation rates and market procedures of their company at any committee meeting or event.

Purpose:

  1. To advocate the business case for free trade, the removal of all barriers to trade and the elimination of discriminatory treatment in international trade practices.
  2. To promote the sustainable growth of the GCC regional petrochemical and chemicals industries through the adoption of fair and equitable international trade procedures, policies and regulatory measures and professional business practices.
  3. To facilitate co-operation relating to international trade in petrochemical and chemical products within the GCC region.

Responsibility: 

  1. To represent the interests of GCC region petrochemical and chemicals producers in regional and international trade bodies, intergovernmental organizations and chemicals trade associations in order to ensure that regional and international trade policies, procedures and practices support the sustainable growth of the GCC industry.
  2. To foster dialogue with GCC government officials to encourage government ministries to adopt common positions and strategies toward fair international trade regulation, practices and procedures and to promote the formation of alliances to promote regional industry interests.
  3. To identify and evaluate international trade barriers affecting petrochemical and chemical exports from the GCC region and develop strategies and priorities for the elimination of these barriers.
  4. To undertake studies and develop position papers on issues of common interest in the area of international trade so as to promote the growth of the GCC petrochemical and chemicals industries  and to assist GCC governments to better utilize and expand unilateral, bilateral and multilateral trade agreements.
  5. To provide an early warning system which informs GPCA Member Companies of any trade measure initiation filed or to be filed against Member Companies and GCC countries
  6. To produce an effective mitigation plan and advocate general strategy on the appropriate preventive and pre-emptive actions the committee and/or Member Companies should take once a trade issue is identified or warning of trade measures is received.
  7. To collect data, analyse and publish reports and news concerning international trade affecting petrochemicals and chemicals while focusing on emerging trends, business practices, commodity problems, industrial economic development and other relevant matters that may be referred to the committee from time to time by Member Companies.
  8. To increase the level of awareness, among related industries, organizations and other governmental bodies in the GCC through conducting roundtables, workshops and seminars covering international trade regulation, practices and procedures including trade measures.

Structure of the Committee:

  1. The Committee shall consist of a maximum of 20 members drawn from the GPCA full member and associate member companies.  The quorum required for the Committee meeting shall be two thirds of the total Committee cohort.
  1. The Chair shall be appointed by the GPCA Board for a period of 3 years.
  1. The Vice-Chair shall be appointed by the Committee Chair upon the advice of the Secretary-General and/or the Committee members. The term of office for the Vice-Chair shall be three years.
  1. The nomination of Committee members shall be made by GPCA Member companies who will forward proposed names to the GPCA General Secretariat. The Committee Chair and the GPCA Secretariat will shortlist the candidates.  All membership applications will be subject to the approval of the Committee Chair.
  2. Members of the Committee are required to have relevant international trade/ international law/ marketing expertise or relevant managerial oversight experience in international trade/advocacy and be senior executives with over 10 (ten) years’ experience in the industry and 5 years of experience in international trade/ international law.
  1. Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three years.  Should a member discontinue his/her service with his/her company during the appointed term, the company must nominate a replacement for consideration by the Chair.
  1. The GPCA shall appoint a Secretary to assist the Committee in overseeing the functions and administration of its activities.
  1. The Committee will meet a minimum of three (3) times per year.

Governance

MEMBER’S RESPONSIBILITY:

  1. To attend and participate in all meetings of the Committee.  If unable to attend, the member should inform the Secretary in advance of their absence. Failure to attend more than two (2) meetings in a twelve month period may result in dismissal from the Committee by the Chair.  If a member is unable to attend a meeting, alternate representation from the company is not permitted.
  2. Recommend items for Committee meeting agendas. Review and comment on Committee agendas, minutes and other Committee work projects as requested
  3. Keep his/her company informed about the Committee’s activities and secure company approval for the level of participation required.

Chair’s Responsibility:

  1. Accountable for all of the activities of the Committee and for reporting to the GPCA Board on Committee activities as necessary.
  1. Brief the GPCA Board on the findings and recommendations of the Committee.
  2. Preside at meetings of the Committee and such conferences for which the Committee may be responsible.
  3. Appoint members to serve on special task forces as may be required for the conduct of Committee business.
  4. Annually review the Committee’s performance and strategies and monitor the strategic direction of GPCA’s international trade related programs.
  5. Ensure cooperation with other GPCA committees by striving to generate, maintain or strengthen/extend, an intersecting agenda.
  1. To endorse the appointment of Committee members.

Vice-Chair’s Responsibility:

  1. Assist the Chair to fulfil their duties.
  2. Develop, with the aid of the Committee’s Secretary, an agenda for each meeting which will be available to all Committee members at least ten (10) days prior to the meeting (extraordinary meetings may be an exception).
  3. Preside at meetings when the Chair is absent.
  4. Support managing the operations of the Committees’ activities and projects.
  5. Review and evaluate the performance of each committee member and update the Chair once a year regarding the outcome of this review.
  6. Performing other duties as the Chairman may assign.

Secretary’s Responsibility:

  1. Keeping the Committee calendar and roster and advising Committee members of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system deemed appropriate by the Secretary (after due agreement with the Committee Chair).
  1. Assisting the Committee Chair and Vice-Chair in the preparation of meeting agendas and transmitting approved agendas to Committee members.
  2. Handling the Committee’s internal and external correspondence.
  3. Timely preparation and distribution of minutes and other records of the Committee.
  4. Reserving meeting rooms and making necessary arrangements for Committee meetings.
  5. Ensuring that a minimum quorum of two thirds of the Committee member cohort is maintained at meetings. If a quorum cannot be obtained, the Secretary shall inform the Chair and other members and cancel and/or reschedule the meeting as per the Chair’s direction.
  6. Advising and communicating with the Chair and Committee members on matters of particular interest to the Committee.
  7. Ensuring the Committee is aware of, and is following, the GPCA Anti-trust/ Competition Policy and that the business of the Committee is conducted according to all other applicable GPCA legal guidelines.

Reporting:

The Committee shall

  1. Regularly report to GPCA Board regarding committee activities and issues that arise with respect to the performance of the Committee
  2. Provide an open avenue of communication with GPCA Secretariat and other committees.
  3. Develop a 3-year strategic plan and identify pressing issues that the committee expects to address.
  4. Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval.
  5. Advise the Board on the arising trade issues that require consideration by the full Board.

 

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