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Charter

Purpose

The scope of the International Trade Committee is to monitor international trade practices and trade policy with regard to regulatory measures that affect GCC petrochemical and chemical producers’ access to market. The scope includes:

  1. 1- Advocate for removal of tariff and non-tariff barriers that affects GCC Petrochemical Industry negatively
  2. 2- To facilitate the sustainable growth of the GCC regional petrochemical and chemicals industries through adoption of cost effective and efficient trade system, policies measures at best practices
  3. 3- To promote co-operation on policies that improves the trade flow of GCC petrochemical and chemical products

Objectives

The Committee shall support the GPCA Board of Directors by discussing, analysing, seeking alignment on and recommending solutions to all international trade issues that come before the GPCA, and act as the voice of GPCA members within regional and international entities:

  1. 1- Fostering dialogue with GCC regulators to encourage the adoption of common positions and strategies toward fair international trade regulations, practices and procedures and to promote the formation of alliances that safeguard regional industry interests
  2. 2- Identifying and evaluating international trade barriers that affect GCC petrochemical and chemical exports and developing strategies & priorities for their elimination
  3. 3- Undertaking studies & developing position papers on issues of common interest in the area of international trade so as to promote the growth of the GCC petrochemical and chemical industries and to assist GCC regulators to better utilize and expand unilateral, bilateral and multilateral trade agreements
  4. 4- Providing an early warning system which informs GPCA Member Companies of any trade measure initiations filed or to be filed against Member Companies and GCC countries
  5. 5- Producing an effective mitigation plan and advocating general strategy on the appropriate preventive and pre-emptive actions the committee and/ or Member Companies should take once a trade issue is identified or warning of trade measures is received
  6. 6- Collecting data, analysing and publishing reports & news concerning international trade affecting petrochemicals and chemicals while focusing on emerging trends, business practices, commodity problems, industrial economic development and other relevant matters that may be referred to the committee by Member Companies
  7. 7- Increasing the level of awareness, among related industries, organizations and other governmental bodies in the GCC through conducting roundtables, workshops and seminars covering international trade regulation, practices and procedures including trade measures

Committee Structure

  1. 1- The structure of the Committee shall typically consist of members from GPCA full member and associate member companies. The precise composition will be by agreement  of the Committee Chair and GPCA Secretary-General
  2. 2- The Committee Chair shall be appointed by the GPCA Board for a period of 3 years
  3. 3- The Committee Vice-Chair shall be appointed by the Committee Chair for a period of three (3) years, upon the advice of the Secretary-General and/ or the Committee members
  4. 4- The nomination of Committee members shall be made by GPCA Member companies who will forward proposed names to the GPCA General Secretariat. The Committee Chair and the GPCA Secretariat will make the final selection from the nominees
  5. 5- Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three (3) years.  Should a member discontinue his/ her service with his/ her company during the appointed term, the company must nominate a replacement for consideration by the Chair
  6. 6- Members of the Committee are required to have over ten (10)  years of relevant industry experience and hold the position of senior executive
  7. 7- GPCA shall appoint a Secretary to assist the Committee in overseeing the functions and administration of its activities
  8. 8- The Committee will meet a minimum of three (3) times per year
  9. 9- The minimum quorum required for a Committee meeting shall be 50% of the total Committee member cohort number
  10. 10- Committee members are expected to attend all committee meetings. Failure to attend less than 2 meetings a year may result in the member being requested to relinquish their membership, at the discretion of the Committee Chair and GPCA Secretary-General
  11. 11- To implement the strategic business plan, specific objectives may benefit from the formation of a Sub-Committee(s) or Task-Force(s). If this is a requirement, the following conditions should be adhered to:
  • Each Sub-Committee/ Task-Force should have a charter with clear objectives, deliverables and milestones. The charter should be endorsed by the Committee
  • The Sub-Committee/ Task-Force Leader is responsible for reporting status to the Committee and for addressing any resulting concerns
  • The Sub-Committee/ Task-Force Leader is responsible for forming a competent team that will effectively complete the charter milestones. He/she may choose this team from amongst Committee members or relevant staff from member companies with the endorsement of the Committee

 Committee Member’s Responsibility:

  1. 1- Attend and actively participate in all Committee meetings and activities. If unable to attend, the member should inform the Secretary in advance of his/ her absence. Alternate representation from the company is not permitted at Committee meetings
  2. 2- Recommend agenda items for Committee meeting. Review and comment on Committee agendas, minutes and other Committee activities as requested
  3. 3- Keep his/ her company informed about the Committee’s activities and, as needed, secure company approval for the level of participation required
  4. 4- Volunteer and actively lead/ participate in Committee activities beyond the Committee meeting dates

Chair’s Responsibility:

  1. 1- Represent the Committee as a member of the GPCA Board and fulfill the reporting requirements as per this charter
  2. 2- Endorse the Committee meeting agendas ensuring it’s availability to all Committee members at least seven (7) days prior to the meeting
  3. 3- Preside at Committee meetings and networking events
  4. 4- Ensure cooperation with other GPCA Committees in the case of intersecting topic(s)

Vice-Chair’s Responsibility:

  1. 1- Preside at meetings when the Chair is absent
  2. 2- Develop, with the aid of the Committee’s Secretary, an agenda for each meeting
  3. 3- Support in managing the operations of the Committees’ activities
  4. 4- Support the Chair in reviewing and evaluating the effectiveness of the Committee to meet its strategic improvement plan, identifying areas for improvement
  5. 5- Support the Chair to review the Committee’s overall performance and that of individual members

Secretary’s Responsibility:

  1. 1- Keep the Committee calendar updated
  2. 2- Assist the Committee Chair/ Vice-Chair in the preparation of meeting agendas and disbursing approved agendas amongst Committee members
  3. 3- Prepare and issue minutes, actions and other records relating to Committee activities, in a timely manner
  4. 4- Manage the necessary logistics for Committee and Sub-Committee/ Task-Force meetings
  5. 5- Ensure that a minimum quorum of two-thirds of the Committee member cohort is maintained at meetings. If a quorum cannot be established, inform the Chair/ Vice-Chair to consider cancelling and/ or rescheduling the meeting
  6. 6- Advise and communicate with the Chair and members on matters of particular interest to the Committee, including cross-committee intersecting topics
  7. 7- Ensure the Committee is aware of and is following the GPCA Antitrust/ Competition policies and that the business of the Committee is conducted according to all applicable legal guidelines of the GPCA

Reporting

  1. 1- The Committee will develop and present a three-year strategic plan utilizing the framework of the three GPCA pillars, namely Advocacy; Thought Leadership and Effective Networking. The plan shall identify current and future issues the Committee expects to address and identify specific resources required to successfully implement the plan
  2. 2- T he plan shall be submitted to the GPCA Board for review and endorsement
  3. 3- Any significant deviations from the approved strategic plan shall be presented to the  GPCA Board for endorsement
  4. 4- Based on the strategic plan the Committee shall develop and report against a set of annual KPIs, typically based on the following options:
  • Effective Networking
    • Engagement of internal and external stakeholders (attendance levels)
    • Delegate feedback on content
    • Thought Leadership
      • Development of reports that add value to the GPCA membership base
      • Knowledge and best practice sharing
      • Advocacy
        • Development and communication of the industry’s position on key issues

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