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Charter

Purpose

The scope of the Plastics Committee encompasses all issues relating to Member Companies activities in relation to encouraging, promoting and supporting the sustainable growth of plastics and related industries in the plastics value chain.

Objectives

The Committee shall support the GPCA Board of Directors by discussing, analysing, seeking alignment on and recommending solutions to all issues of common interest, to member companies relevant to the regional plastics industry value chain, that come before the GPCA, based on the three strategic pillars of Effective Networking, Thought Leadership & Advocacy:

  1. 1- To advocate for the development of a globally competitive plastics conversion industry in the GCC
  2. 2- To project the GCC’s Plastics industry as environmentally conscious and socially responsible in all its acts, including producing, manufacturing, marketing and recycling of plastic waste
  3. 3- To work with stakeholders towards upgrading policies and infrastructure for plastic waste management in the GCC
  4. 4- To work closely with all stakeholders in educating the public on the benefits of plastics and responsible management of plastic waste, with a key focus on circular economy
  5. 5- To encourage, promote and support sustainable growth of the plastics and related industries in the plastics value chain
  6. 6- To educate the members and propagate up-to-date knowledge related to Plastics/ Polymers and manufacturing industry data
  7. 7- To keep abreast of latest developments and evolving issues related to plastics in the region and use media platforms to voice the industry’s position, either in favour or against such developments
  8. 8- To advocate the formulation of policies and regulatory framework conducive to the development of the full potential of the plastics conversion industries in the GCC
  9. 9- To create a common platform and to bring together the members to network and share information and best practices
  10. 10- To foster the creation of innovative solutions to societal challenges and recognising excellence amongst the regional plastics industry

Committee Structure

  1. 1- The structure of the Committee shall typically consist of members from GPCA full member and associate member companies. The precise composition will be by agreement  of the Committee Chair and GPCA Secretary-General
  2. 2- The Committee Chair shall be appointed by the GPCA Board for a period of 3 years
  3. 3- The Committee Vice-Chair shall be appointed by the Committee Chair for a period of three (3) years, upon the advice of the Secretary-General and/ or the Committee members
  4. 4- The nomination of Committee members shall be made by GPCA Member companies who will forward proposed names to the GPCA General Secretariat. The Committee Chair and the GPCA Secretariat will make the final selection from the nominees
  5. 5- Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three (3) years.  Should a member discontinue his/ her service with his/ her company during the appointed term, the company must nominate a replacement for consideration by the Chair
  6. 6- Members of the Committee are required to have over ten (10)  years of relevant industry experience and hold the position of senior executive
  7. 7- GPCA shall appoint a Secretary to assist the Committee in overseeing the functions and administration of its activities
  8. 8- The Committee will meet a minimum of three (3) times per year
  9. 9- The minimum quorum required for a Committee meeting shall be 66% of the total Committee member cohort number
  10. 10- Committee members are expected to attend all committee meetings. Failure to attend less than 2 meetings a year may result in the member being requested to relinquish their membership, at the discretion of the Committee Chair and GPCA Secretary-General
  11. 11- To implement the strategic business plan, specific objectives may benefit from the formation of a Sub-Committee(s) or Task-Force(s). If this is a requirement, the following conditions should be adhered to:
    • Each Sub-Committee/ Task-Force should have a charter with clear objectives, deliverables and milestones. The charter should be endorsed by the Committee
    • The Sub-Committee/ Task-Force Leader is responsible for reporting status to the Committee and for addressing any resulting concerns
    • The Sub-Committee/ Task-Force Leader is responsible for forming a competent team that will effectively complete the charter milestones. He/she may choose this team from amongst Committee members or relevant staff from member companies with the endorsement of the Committee

 Committee Member’s Responsibility:

  1. 1- Attend and actively participate in all Committee meetings and activities. If unable to attend, the member should inform the Secretary in advance of his/ her absence. Alternate representation from the company is not permitted at Committee meetings
  2. 2- Recommend agenda items for Committee meeting. Review and comment on Committee agendas, minutes and other Committee activities as requested
  3. 3- Keep his/ her company informed about the Committee’s activities and, as needed, secure company approval for the level of participation required
  4. 4- Volunteer and actively lead/ participate in Committee activities beyond the Committee meeting dates

Chair’s Responsibility:

  1. 1- Represent the Committee as a member of the GPCA Board and fulfill the reporting requirements as per this charter
  2. 2- Endorse the Committee meeting agendas ensuring it’s availability to all Committee members at least seven (7) days prior to the meeting
  3. 3- Preside at Committee meetings and networking events
  4. 4- Ensure cooperation with other GPCA Committees in the case of intersecting topic(s)

Vice-Chair’s Responsibility:

  1. 1- Preside at meetings when the Chair is absent
  2. 2- Develop, with the aid of the Committee’s Secretary, an agenda for each meeting
  3. 3- Support in managing the operations of the Committees’ activities
  4. 4- Support the Chair in reviewing and evaluating the effectiveness of the Committee to meet its strategic improvement plan, identifying areas for improvement
  5. 5- Support the Chair to review the Committee’s overall performance and that of individual members 

Secretary’s Responsibility:

  1. 1- Keep the Committee calendar updated
  2. 2- Assist the Committee Chair/ Vice-Chair in the preparation of meeting agendas and disbursing approved agendas amongst Committee members
  3. 3- Prepare and issue minutes, actions and other records relating to Committee activities, in a timely manner
  4. 4- Manage the necessary logistics for Committee and Sub-Committee/ Task-Force meetings
  5. 5- Ensure that a minimum quorum of two-thirds of the Committee member cohort is maintained at meetings. If a quorum cannot be established, inform the Chair/ Vice-Chair to consider cancelling and/ or rescheduling the meeting
  6. 6- Advise and communicate with the Chair and members on matters of particular interest to the Committee, including cross-committee intersecting topics
  7. 7- Ensure the Committee is aware of and is following the GPCA Antitrust/ Competition policies and that the business of the Committee is conducted according to all applicable legal guidelines of the GPCA

Reporting

  1. 1- The Committee will develop and present a three-year strategic plan utilizing the framework of the three GPCA pillars, namely Advocacy; Thought Leadership and Effective Networking. The plan shall identify current and future issues the Committee expects to address and identify specific resources required to successfully implement the plan
  2. 2- The plan shall be submitted to the GPCA Board for review and endorsement
  3. 3- Any significant deviations from the approved strategic plan shall be presented to the  GPCA Board for endorsement
  4. 4- Based on the strategic plan the Committee shall develop and report against a set of annual KPIs, typically based on the following options:
  • Effective Networking
    • Engagement of internal and external stakeholders (attendance levels)
    • Delegate feedback on content
    • Thought Leadership
      • Development of reports that add value to the GPCA membership base
      • Knowledge and best practice sharing
      • Advocacy
        • Development and communication of the industry’s position on key issues

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