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Charter

plastics

Preface:

  1. The Plastic Committee (the “Committee”) is one of the working committees established by the Gulf Petrochemicals and Chemicals Association (GPCA) Board to address issues of common interest to Member Companies relevant to the regional plastics industry value chain.
  2. The Committee is dedicated to ensure the sustainable development of the regional plastics industry by securing the necessary support from the GCC regions policy-makers and other key third-party stakeholders.
  3. The GPCA members working within the plastics industry are proud to manufacture materials that can help the GCC region to contribute to a more efficient use of resources and in consequence strive to create a better planet and a safer world.
  4. The Committee will support and undertake activities and programs relevant to the promotion of all areas in relation to plastic products and services and serve as the voice for GPCA members within regional and international entities.

Adherence to GPCA Anti-trust / Competition Policy:

  1. The Committee shall, in all of its activities, respect and follow GPCA policy to ensure its activities are in compliance with all applicable anti-trust and competition policy laws and regulations.
  2. Any Committee member can raise an objection with the Chairman if rules on conduct of Committee meetings are not observed at meetings.  In the event of any dispute in connection with interpretation of the rules on Committee meetings, the decision of the Secretary General will be final.
  3. No member will discuss pricing, production, transportation rates and market procedures of their company at the meeting.

Purpose:

  1. To encourage, promote and support the sustainable growth of Plastics and related industries in the plastic value chain
  2. To advocate the formulation of policies and regulatory framework conducive to the development of the full potential of the plastics conversion industries in the Arabian Gulf region
  3. To work with stakeholders towards upgrading policies and infrastructure for plastics waste management in the Arabian Gulf region
  4. To project the Gulf region’s Plastics industry as environmentally conscious and socially responsible in all its acts.  Including producing, manufacturing, marketing and recycling of plastic waste
  5. To educate the members and propagate up-to-date knowledge related to Plastics/Polymers and manufacturing industry data
  6. To create a common platform and to bring together the members to network and share information and best practices
  7. To work closely with all stakeholders on educating the public on plastics benefits and responsible disposal of the plastics waste

Responsibility:

  1. To discuss and analyse all plastics issues that come before the GPCA.  Requests to address various issues may originate from within the Committee, come from the Board, from other GPCA committees, from staff, from GPCA members or from outside the Association
  2. To inform and create public awareness about the importance of the responsible disposal of plastic waste
  3. To work closely with the industry and stake-holders to improve the image of plastics
  4. To work closely with the regional and local administration in plastic waste management in matters of legislation and creating infrastructure to facilitate keeping the environment clean
  5. Develop and encourage standards/ specifications / guidelines for plastic and its related industry in waste management and recycling of the various products
  6. Sponsor/ undertake R & D work in the area of plastics and plastics waste management
  7. Collect, collate, publish and disseminate statistical data and technical information for the benefit of manufacturers, consumers and regulatory bodies in the GCC region
  8. Establish / maintain contacts / liaison and exchange information with similar bodies globally in the field of Environmental Issues and strategies in respect to the Plastic Industry
  9. Developing and fostering relationships among GPCA members having an interest in plastics issues
  1. Sharing and promoting plastics industry best practices through workshops, seminars, conferences, and general networking among GPCA members

Functions: 

  1. The Committee will recommend to the GPCA Board of Directors actions on all plastics issues it judges worthwhile pursuing on behalf of GPCA. The GPCA Board will evaluate such recommendations as part of GPCA’s prioritization process. The Committee will not work on plastics issues without the Board of Directors approval.
  2. The Committee will estimate the resources required for GPCA to carry out Committee recommendations on plastics issues. In addition, the Committee will develop for Board review a three-year strategic plan identifying future issues the Committee expects to address.
  3. The Committee will create such workgroups from the Committee membership as and when necessary to effectively fulfil the Committee’s responsibilities.

Structure of the Committee:

  1. The Committee shall consist of a maximum of 20 members drawn from the GPCA polymer producers and plastic manufacturers/convertor member companies or as determined by the GPCA Board from time to time. The minimum quorum required for the meeting shall be 2/3rd majority.
  2. The Chair shall be appointed by the GPCA Board. The tenure is three years.
  3. The Vice-Chair shall be appointed by the Committee Chair upon the advice of the Secretary-General and/or the Committee members. The term of office for the Vice-Chair shall be three years.
  4. The nomination of Committee members shall be made by GPCA member companies who will forward proposed names to the GPCA General Secretariat.  The Committee Chair and GPCA Secretariat will shortlist the candidates.  All membership applications will be subject to the approval of the Committee Chair.
  5. Members of the Committee are required to have relevant plastic industry experience and to be senior executives with over 10 (ten) years’ experience in the industry.
  6. Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three years.  Should a member discontinue his//her service with his/her company during the appointed term the company must nominate a replacement for consideration by the Chair.
  7. GPCA shall appoint a Secretary to assist the Committee in overseeing the function and administration of its activities.
  8. The Committee will meet a minimum of three (3) times per year.

Governance

Member’s Responsibility:

  1. To attend and participate in all meetings of the Committee.  If unable to attend, the member should inform the Secretary in advance of their absence. Failure to attend more than 2 [two] meetings in a twelve month period may result in dismissal from the Committee by the Chair.  If a member is unable to attend a meeting, alternate representation from the company is not permitted
  2. Recommend items for Committee meeting agendas. Review and comment on Committee agendas, minutes and other Committee work projects as requested.
  3. Keep his/her company informed about the Committee’s activities and secure company approval for the level of participation required.

Chair’s Responsibility:

  1. Accountable for all of the activities of the Committee and for reporting to the GPCA Board on the Committee activities as necessary.
  2. Brief the GPCA Board on the findings and recommendations of the Committee.
  3. Preside at meetings of the Committee and such conferences for which the Committee may be responsible.
  4. Appoint members to serve on special task forces as may be required for the conduct of business of the Committee.
  5. Annually review the Committee’s performance and strategies and monitor the strategic direction of GPCA’s plastics related programs.
  6. Ensure cooperation with other GPCA Committees with an intersecting agenda.
  7. Endorse the appointment of Committee members

Vice-Chair’s Responsibility:

  1. Assisting the Chair to fulfil their duties.
  2. Develop, with the aid of the Committee’s Secretary, an agenda for each meeting that will be available to all Committee members at least ten (10) days prior to the meeting (extraordinary meetings may be an exception).
  3. Preside at meetings when the Chair is absent.
  4. Support managing the operations of the Committees’ activities and projects.
  5. Reviewing and evaluating the members’ performance and updating the Chair once a year regarding the outcome of this review.
  6. Performing such other duties as the Chair may assign.

Secretary’s Responsibility:

  1. Keeping the Committee calendar and roster and advising the Committee of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system deemed appropriate by the Secretary (after due agreement with the Committee Chair).
  2. Assisting the Committee Chair in the preparation of meeting agendas and transmitting approved agendas to Committee members.
  3. Handling the Committee’s internal and external correspondence.
  4. Timely preparation and distribution of minutes and other records of the Committee.
  5. Reserving meeting rooms and making necessary arrangements for Committee meetings.
  6. Ensuring that a minimum quorum of two third of the Committee Member cohort is present at meetings. If a quorum cannot be obtained, the Secretary shall inform the Chair and other members and cancel and/or reschedule the meeting.
  7. Advising and communicating with the Chair and members on matters of particular interest to the Committee.
  8. Ensuring the Committee is aware of and is following the GPCA Antitrust/Competition Policy and that the business of the Committee is conducted according to all other applicable GPCA legal guidelines.

 Reporting:

The Committee shall

  1. Regularly report to GPCA Board about committee activities and issues that arise with respect to the performance of the Committee.
  2. Provide an open avenue of communication with the GPCA Secretariat and other committees.
  3. Develop a 3-year strategic plan and within that documentation, identify pressing issues the committee expects to address.
  4. Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval.
  5. Advise the Board on the nature of key or problematic plastics industry issues that require due consideration by the full Board.

 

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