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Charter

RI

Preface:

  • The Research and Innovation Committee (the “Committee”) is one of the working committees established by the Gulf Petrochemicals and Chemicals Association (GPCA) Board to address issues of common interest to Member Companies
  • The Committee is formed by the GPCA Board to enhance the understanding of the importance of research and innovation (“R&I”) among the member companies and promote best practices in managing research and innovation
  • The Committee will support and undertake activities and programs relevant to the promotion of research and innovation and serve as the voice for GPCA members within regional and international entities (regarding R&I)

Adherence to GPCA Anti-Trust / Competition Policy:

  • The Committee shall respect and follow the GPCA Anti-Trust/Competition policy to ensure all its activities are in compliance with all applicable anti-trust and competition policy laws and regulations
  • Any Committee member can raise an objection with the Chair if rules on conduct of Committee meetings are not observed at meetings.  In the event of any dispute in connection with interpretation of the rules on Committee meetings, the decision of the Secretary-General will be final
  • No member will discuss pricing, production, transportation rates and market procedures of their company at the meeting

Purpose:

  • To inculcate a strong understanding of the R&I discipline and its critical role for strategic development within GPCA member companies and other associated stakeholders
  • To emphasize the importance of establishing links between R&I activities and related business within member organizations
  • To share and advocate best practices in the management of R&I amongst GPCA members
  • To identify research areas of common interest, such as projects associated with environmental protection, safety, analytical methodologies or any other topic of mutual interest leading to joint research programs beneficial to member companies on the condition that no antitrust issues are created
  • To enhance links and cooperation between the GPCA member companies and regional and international universities and National Research Centers [and other similar research institutions]
  • To promote a culture of innovation among GPCA member companies and regional and international universities and National Research Centers [and other similar research institutions]
  • To align, articulate and advise on general chemical and petrochemical R&I strategy in view of global and regional challenges and trends

 

Functions: 

  • The Committee will recommend to the GPCA Board of Directors actions on all research and innovation issues it judges worthwhile pursuing on behalf of the GPCA. The GPCA Board will evaluate such recommendations as part of GPCA’s prioritization process
  • The Committee will estimate the resources required for GPCA to carry out Committee recommendations on research and innovation issues. In addition, the Committee will develop a three-year strategic plan identifying future issues the Committee expects to address and present this in a timely fashion to the GPCA Board for approval
  • The Committee will create workgroups/ task forces from the Committee membership, as and when necessary, to effectively fulfill the Committee’s responsibilities
  • The Committee will, as and when required, assist the GPCA Secretariat in recruiting specialists in petrochemicals and chemicals to join the GPCA

Structure of the Committee:   

  • The Committee shall consist of a maximum of 20 members: Approximately two-thirds from GPCA full member companies and the remainder from academia and noted individuals from the wider community.  The minimum quorum required for a Committee meeting shall be the presence of two thirds of the committee members
  • The GPCA Board shall appoint the Chair for a tenure period of three years
  • The Vice-Chair shall be appointed by the Committee Chair upon the advice of the Secretary-General and/or the Committee members.  The term of office for the Vice-Chair shall be three years
  • The nomination of Committee members shall be made by GPCA member companies who will forward proposed names to the GPCA General Secretariat.  The Committee Chair and GPCA Secretariat will shortlist the candidates.  All membership applications will be subject to the approval of the Committee Chair
  • Committee members will have relevant research and scientific expertise and /or technology and innovation management expertise
  • Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three years.  Should a member discontinue his/her service with his/her company during the appointed term the company must nominate a replacement for consideration by the Chair
  • GPCA shall appoint a Secretary to assist the committee in overseeing the functions and administration of its activities
  • The Committee will meet a minimum of three (3) times per year

Governance

Member’s Responsibility:

  • To attend and participate in all meetings of the Committee.  If unable to attend, the member should inform the Secretary in advance of his / her absence. Failure to attend more than two [2] meetings in a twelve month period may result in dismissal from the Committee by the Chair.  If a member is unable to attend a meeting, alternate representation from the company is not permitted
  • Recommend items for Committee meeting agendas. Review and comment on Committee agendas, minutes and other Committee work projects as requested
  • Keep his/her company or institution informed about the Committee’s activities and secure company/institution approval for the level of participation required

Chair’s Responsibility:

  • Accountable for all of the activities of the Committee and for reporting to the GPCA Board on the Committee activities, as necessary
  • Brief the GPCA Board on the findings and recommendations of the Committee and to seek the Board’s ratification or further advice where applicable or required
  • Presiding over the meetings of the Committee and such conferences for which the Committee may be responsible
  • Appointing members to serve on special task forces as may be required for the conduct of business of the Committee. The Chair will ratify the selection of external subject-matter experts (as and when suggested by members of the task-forces) to assist the task forces in fulfilling their objectives
  • Annually review the Committee’s performance and strategies and monitor the strategic direction of GPCA’s research and innovation related programs and initiatives
  • Ensure cooperation with other GPCA Committees wherever an intersecting agenda may arise
  • Endorse the appointment of Committee members

Vice-Chair’s Responsibility:

  • Assisting the Chair to fulfil their duties
  • Developing, with the aid of the Committee’s Secretary, an agenda for each meeting that will be made available to all Committee members at least ten (10) days prior to the meeting (extraordinary meetings may be an exception)
  • Presiding at meetings when the Chair is absent
  • Support managing the operations of the committees’ activities and projects
  • Reviewing and evaluating the members’ performance and updating the Chair once a year regarding the outcome of this review
  • Performing such other duties as the Chair may assign

Secretary’s Responsibility:

  • Keeping the Committee calendar and roster and advising the Committee of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system(s) deemed appropriate by the Secretary (with due agreement of the Committee Chair)
  • Assisting the Committee Vice-Chair in the preparation of meeting agendas and transmitting approved agendas to Committee members
  • Handling the Committee’s internal and external correspondence
  • Timely preparation and distribution of minutes and other records of the Committee
  • Reserving meeting rooms and making necessary arrangements for Committee meetings
  • Ensuring that a minimum quorum of two-thirds of the total Committee member cohort is maintained at meetings. If a quorum cannot be obtained, the Secretary shall inform the Chair and other members to cancel and/or reschedule the meeting
  • Advising and communicating with the Chair and members on matters of particular interest to the Committee
  • Ensuring the Committee is aware of and is following the GPCA Antitrust/Competition Policy and ensuring that the business of the Committee is conducted according to all other applicable legal guidelines of the GPCA

Reporting:

The Committee shall

  • Regularly report to the GPCA Board about committee activities and issues that arise with respect to the performance of the Committee
  • Provide an open avenue of communication with the GPCA Secretariat and other committees
  • Develop a three-year strategic plan and identify pressing issues the committee expects to address
  • Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval
  • Advise the Board on any research and innovation issues that require consideration by the full Board

 

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