CHARTER
Fertilizer Committee
Gulf Petrochemical & Chemicals Association

 

I. Authority

The Gulf Petrochemical and Chemicals Association (hereinafter “GPCA” or the “Association”) was formed on March 1, 2006. To fulfill GPCA’s mission and to achieve its aims and objectives, the GPCA Board of Directors (hereinafter the “Board”) is authorized under the GPCA Articles of Association to do all lawful things which may be conducive to the attainment of its aims and objectives. Because fertilizers production is an important segment of GPCA members businesses and because the ability of its members to produce and market its fertilizer products is of key strategic interest to GPCA member companies, the Board has chosen to create the Fertilizer Committee (hereinafter the “Committee”) to aid in meeting GPCA’s aims and objectives.

II. Scope of the Committee

The scope of the Committee shall be addressing issues relating to production, safety, health, environment and benchmarking of fertilizers.

III. Adherence to GPCA Antitrust/Competition Policy

The Committee shall in all of its activities respect and follow the GPCA policy to assure its activities are in compliance with all applicable antitrust and competition policy laws and regulations. The GPCA policy is available on the GPCA website.

IV. Purpose and Functions

The Committee shall support the Board of Directors by:

  1. Discussing and analyzing all fertilizer issues that comes before GPCA. Requests to address various issues may originate within the Committee, come from the Board and other GPCA committees, from staff, from GPCA members or from outside the Association.

  2. Recommending to the GPCA Advocacy Committee actions on all fertilizer issues it judges worthwhile pursuing on behalf of GPCA.

  3. Creating such workgroups from the Committee membership as are necessary to effectively fulfill the Committee’s responsibilities

  4. Developing and fostering relationships among GPCA members having an interest in fertilizer issues.

  5. Compiling, sharing and exchanging resources, knowledge, opinions and experience on fertilizer issues among GPCA members.

  6. Developing links between GPCA and those regional and international government authorities and communities with an interest in fertilizer issues.

  7. Sharing and promoting best practices in the fertilizer industry through workshops, seminars, conferences, and general networking among GPCA members.

  8. Recruiting new industry peers and specialists in petrochemicals and chemicals to join GPCA.

  9. Create networking sub committee/task force to discuss specific issues that the committee may deem appropriate.

V. Membership

  1. The Committee shall consist of no more than twelve (12) members from GPCA full member companies. In addition, the Board may appoint up to five (5) ex officio members from GPCA associate members. Nominations for the Committee shall be made by the members of GPCA subject to the approval of the Board. No company shall have more than two representatives on the Committee.

  2. Members should be senior executives and the right of the member company to nominate the best person to represent them

  3. Committee members are appointed for a term of three (3) years and may be reappointed to serve additional consecutive terms of three years. The Board may review the make-up of the Committee on an annual basis and implement any changes deemed appropriate including appointment of new members to replace old members to assure all full members have an opportunity to be represented.

  4. The Board shall appoint a member of the Committee to serve as Chairman upon the advice and counsel of the Board. A Vice Chairman is appointed by the Committee upon the advice and counsel of Committee members. The terms of office for the Chairman and Vice Chairman shall be two years.

  5. The Secretary General of the GPCA shall appoint a staff representative to act as a non-voting member and Secretary of the Committee.

VI. Responsibilities

The Chairman is responsible for:

  1. Reporting to the Board on Committee activities as necessary.

  2. To establish a time and place for each meeting of the Committee. The frequency of the meetings shall be minimum three [3] per year.

  3. Developing an agenda for every meeting and it is available to members at least ten (10) days prior to the meeting.

  4. Presiding at meetings of the Committee and such Conferences for which the Committee may be responsible.

  5. Appointing members to serve on special task forces as may be required for the conduct of business.

The Vice Chairman is responsible for:

  1. Assisting the Chairman in carrying out his duties.

  2. Presiding at meetings when the Chairman is absent.

  3. Performing such other duties as the Chairman may assign.

Committee members are responsible for:

  1. Attending and participating in meetings of the Committee. If unable to attend, the member should inform the Secretary in advance of his absence and indicate who will represent him at the meeting.

  2. Recommending items for Committee meeting agendas.

  3. Participating in all activities of the Committee including serving task forces and developing position papers and other documents as necessary.

  4. Keeping their companies informed of Committee activities

  5. Reviewing and commenting on Committee agendas, minutes and other Committee work products as requested.

The Secretary is responsible for:

  1. Keeping the Committee calendar and roster and advising the Committee of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system deemed appropriate by the Secretary.

  2. Assisting the Committee Chairman in the preparation of meeting agendas and transmitting approved agendas to Committee members.

  3. Assisting the Chairman in carrying out his duties.

  4. Handling the Committee's correspondence both internal and external.

  5. Timely preparation and distribution of minutes and other records of the Committee.

  6. Reserving meeting rooms and making necessary arrangements for Committee meetings including teleconferencing if the members agree to meet in that manner.

  7. Assuring that a quorum of at least five (5) members will be present for meetings. If a quorum cannot be obtained, the Secretary shall inform the Chairman and other members and cancel and/or reschedule the meeting.

  8. Advising and communicating with the Chairman and members on matters of particular interest to the Committee.

  9. 9) Assuring the Committee is aware of and is following the GPCA Antitrust/Competition Policy and assuring that the business of the Committee is conducted according to all other applicable legal guidelines of GPCA.
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