CHARTER
Plastics Committee
Gulf Petrochemical & Chemicals Association

I. Authority

The Gulf Petrochemical and Chemicals Association (hereinafter “GPCA” or the “Association”) was formed on March 1, 2006. To fulfill GPCA’s mission and to achieve its aims and objectives, the GPCA Board of Directors is authorized under the GPCA Articles of Association to do all lawful things which may be conducive to the attainment of its aims and objectives. In view of the fact, members produce and market plastics products as key strategic interest, the Board has chosen to create the Plastics Committee (hereinafter the “Committee”) to aid in meeting GPCA’s aims and objectives.

II. Scope of the Committee

The scope of the Committee shall all be all issues relevant to production, marketing, image of plastic products and industry that come before the Association.

III. Adherence to GPCA Antitrust/Competition Policy

• The Committee shall in all of its activities respect and follow the GPCA policy to assure its activities are in compliance with all applicable antitrust and competition policy laws and regulations. The GPCA policy is available on the GPCA website.
• Any Committee member can raise objection with the Chairman where rules on conduct of Committee meetings are not observed at meetings. In the event of any dispute in connection with interpretation of the rules on Committee meetings, the Secretary-General decision shall be final.
• No member will discuss pricing, production, transportation rates and market procedures of their companies at the meeting
• Members shall be vigilant at all time by preventing any matters not on the agenda to be discussed and to disassociate from discussion of such matters [including leaving any meeting where such issues are discussed and have this minuted.]

IV. Purpose and Functions

The Committee shall support the Board of Directors by:

• Discussing and analyzing all plastics issues that comes before the GPCA. Requests to address various issues may originate within the Committee, come from the Board and other GPCA committees, from staff, from GPCA members or from outside the Association.
• Recommending to the GPCA Board of Directors actions on all plastics issues it judges worthwhile pursuing on behalf of GPCA. The GPCA Board will evaluate such recommendations as part of GPCA’s prioritization process. The Committee will not work on plastics issues without the Board of Directors approval.
• The Committee as part of its recommendations to the Board will estimate the resources required for GPCA to carry out Committee recommendations on plastics issues. In addition, the Committee will develop for Board review a three year strategic plan identifying future issues the Committee expects to address.
• Creating such workgroups from the Committee membership as are necessary to effectively fulfill the Committee’s responsibilities
• Developing and fostering relationships among GPCA members having an interest in plastics issues.
• Compiling, sharing and exchanging resources, knowledge, opinions and experience on plastics issues among GPCA members.
• Developing links between GPCA and those regional and international government authorities and communities with an interest in plastics issues.
• Sharing and promoting plastics industry best practices through workshops, seminars, conferences, and general networking among GPCA members.
• Developing training programs to address the needs of the gulf petrochemicals and chemical industries.
• Assist GPCA Secretariat in recruiting specialists in petrochemicals and chemicals to join GPCA.

V. Membership

• The Committee shall consist of no more than 15 [fifteen] members from GPCA full member and associate member companies. The ratio of full member and associate member will be of a percentage of 70% full members and 30% associate members.
• Nominations for the Committee shall be made by the members of GPCA addressed to the Secretary General. The application will be subject to the approval of Chairman of Committee. No company shall have more than one representative on the Committee.
• Members should be senior managers/ decision makers or above with five (5) or more years experience in the industry

VI. Term of Office:

• Committee members are appointed for a term of two years and may be reappointed to serve additional consecutive terms of two years. The Chairman may review the make-up of the Committee on an annual basis and implement any changes deemed appropriate including appointment of new members to replace old members to assure all full and associate members have an opportunity to be represented. The Board member can recommend a member from his company to the committee more than once if his tenure has expired. The Chairman may appoint members to positions which become vacant during the year, but provided that such nomination is discussed at committee meetings. In all cases, the new member shall complete the tenure of his predecessor and such new member shall be eligible for re-election.
• The Board shall nominate a member or a Board Member can sponsor a Committee to serve as Chairman. The Deputy Chairman is appointed by the Committee Chairman upon the advice and counsel of the Committee or Secretary General. The terms of office for the Chairman and Deputy Chairman shall be inline with the Board representation.
• The Secretary General of the GPCA shall appoint a staff representative to act as a non-voting member and Secretary of the Committee.

VI. Responsibilities

The Chairman is responsible for:

• Representing the Committee as a member of the GPCA Board and reporting to the Board on Committee activities as necessary.
• Working with the Secretary to establish a time and place for each meeting of the Committee. The frequency of the meetings shall be minimum of three times per year with a March meeting in first quarter before the Board and Annual General Meeting in developing a preliminary budget for the current year and a December [last quarter] meeting prior to the last [year end] Board Meeting to help in developing a final budget for the following year.
• Developing with the Secretary an agenda for each meeting which will be available to all Committee members at least ten (10) days prior to the meeting.
• Presiding at meetings of the Committee and such Conferences for which the Committee may be responsible.
• Representing the Committee by serving as a member of the GPCA Board of Directors.
• Appointing members to serve on special task forces as may be required for the conduct of business.

The Deputy Chairman is responsible for:

• Assisting the Chairman in carrying out duties and leading all operational and implementation plan for the committee on behalf of the Chairman
• Presiding at meetings when the Chairman is absent.
• Performing such other duties as the Chairman may assign.

Committee members are responsible for:

• Attending and participating in meetings of the Committee. If unable to attend, the member should inform the Secretary in advance of his absence. No proxy representation from the company will be entertained at the meeting. In case of proxy representation has to be approved by committee before the meeting. Failure to attend 2[two] or more meetings may result in dismissal from the Committee by the Chairman of the committee.
• Recommending items for Committee meeting agendas.
• Participating in all activities of the Committee including serving on task forces and developing position papers and other documents as necessary.
• Keeping their companies informed of Committee activities and assuring they have their company’s approval for the level of participation required.
• Reviewing and commenting on Committee agendas, minutes and other Committee work products as requested.

Secretary is responsible for:

• Keeping the Committee calendar and roster and advising the Committee of upcoming meetings and other Committee business. Communications can occur via e-mail or any other system deemed appropriate by the Secretary.
• Assisting the Committee Chairman in the preparation of meeting agendas and transmitting approved agendas to Committee members.
• Assisting the Chairman in carrying out his duties.
• Handling the Committee's correspondence both internal and external.
• Timely preparation and distribution of minutes and other records of the Committee.
• Reserving meeting rooms and making necessary arrangements for Committee meetings including teleconferencing if the members agree to meet in that manner.
• Assuring that a minimum quorum of 2/3[two third] majority is maintained at meetings. If a quorum cannot be obtained, the Secretary shall inform the Chairman and other members and cancel and/or reschedule the meeting.
• Advising and communicating with the Chairman and members on matters of particular interest to the Committee.
• Assuring the Committee is aware of and is following the GPCA Antitrust/Competition Policy and assuring that the business of the Committee is conducted according to all other applicable legal guidelines of GPCA.

Sources of Funding

The committee can have its own budget and can also finance it activities from the following revenues:

1. The participation fees for seminars and conferences as may be determined by the Board
2. Any sponsorship or funding and contributions paid by any of the committee Members
3. Any funding and contribution paid by any other parties provided such funding is approved by the Board of Directors of GPCA.